INTRODUCTION
This manual has been compiled in compliance with the provisions of the above Act, and lists the records in the possession of the company
CONTACT INFORMATION
Managing Director
Postnet Suite 59
Private Bag x11
Burnampark
2015
Street Address
51 Pretoria Main Rd,
Johannesburg
2090
Telephone: 0861 287 246
GUIDE TO THE ACT
The Human Rights Commission is required in terms of section 10 of the Act to produce a guide to the Act. The Commission may be contacted at Private Bag 2700, Houghton, 2041, phone (011) 484 8300.
RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION
Records of the company are available in accordance with the following legislation:
- Companies Act
- Trade Marks Act
- Income Tax Act
- Unemployment Insurance Act
- Value Added Tax Act
- Compensation for Occupational Injuries and Diseases Act
- Basic Conditions of Employment Act
- Employment Equity Act
- Skills Development Levies Act
REQUEST FOR ACCESS TO RECORD
A request for access to records of the company must be in the prescribed form and contain the following information:
- particulars of the requester, including a postal address or fax number in the Republic;
- particulars of the records requested;
- particulars of the right to be protected or exercised;
- an explanation of why the record is required;
- proof of the capacity of the requester, if the request is made on behalf of some other person.
The prescribed fee will be charged for every request for access to records. In addition, the prescribed fees for copying and access (determined in accordance with the time necessary to prepare the records) will be charged.
LIST OF RECORDS
Company Secretarial
- Company statutes
- Registers
- Minutes of meetings
- Statutory returns
- Share certificates
- Resignation letters of directors and officers
Travel Services
- Supplier information and agreements
- Client information and agreements
- Standard conditions of business
- Products and services information
- Policies and standard forms
- Correspondence with internal and external parties
- Intranet
Finance
- Financial statements
- Monthly packs and trial balances
- Ledgers
- Reconciliations
- Budgets and forecasts
- Reports and returns
- Bank account records
- Copy invoices, statements and credit notes
- Journals
Human Resources
- Policies and procedures
- Forms and Applications
- Standard Letters and Notices
- Workplace forum records
- Benefit arrangements rules and records
- Employee information
- Personnel files
- Service and other agreements
Sales and Account Management
- Tenders and business proposals
- Reports
- Marketing information
Information technology
- System documentation and manuals
- Minutes of meetings
- Systems and continuity materials